AADA State Divisions

Are you interested in starting a State or Regional AADA Division?

TITLE: CHARTERING STATE AND REGIONAL DIVISIONS

According to AADA Bylaws Article X State and Regional Divisions, 10.1 Charters, AADA is granted permission to establish AADA state and region branches upon the completion of requirements set forth in rules of procedures established by the AADA Council. According to Policy # 300.5 Duties and Responsibilities of Other Members of the AADA Council, a Member-At-Large shall be chair of the State Division Committee.

In the case where ACA does not have an ACA State Branch, AADA may issue a charter without the supporting documents from an ACA State Branch. In the case where ACA does not have ACA State Branches in adjoining states, AADA may charter a regional branch for members in those states not served by ACA.

         1. Duties and Responsibilities: Detailed description of specific duties are cited
             in Policy 300.5 Duties and Responsibilities of Other Members of the
              AADA Council.

         2.   Implementing Procedures:
                    a. State Divisions Chair contacts ACA state branches that do not have
                        AADA branches and invites them to initiate an AADA branch in their
                         location.
                    b. At the annual business meeting held during the ACA Annual Conference,
                         the AADA State Division chair shall issue an invitation to interested
                         parties to initiate a state or regional branch.
                     b. Provide a copy of the Guidelines for Chartering State Divisions of
                          AADA to interested entities. (See Appendix)
                     c.   The AADA State Divisions Chair will present the completed application
                          for chartering to the AADA Council at the next meeting. The AADA
                          Council will review and take action upon the application and inform the
                          group of its decision.
                     d. The charter will be officially ratified and presented at the annual
                           business meeting of AADA.

Reference: AADA Bylaws Article X State and Regional Divisions, 10.1 Charters, Policy 300.5 Duties and Responsibilities of Other Members of the AADA Council and the ADDENDIX “Guidelines for Chartering State and Region Divisions of AADA.”

Questions?

Please contact Marie Bracki

GUIDELINES FOR CHARTERING STATE DIVISIONS OF AADA

AADA may charter state AADA divisions. Please use the guide presented below to assist you in applying for state division status.

DATE
ACCOMPLISHED: TASKS:

_____________        1.     Notification of intent to form a state division of AADA: Send
                                          a letter of intent to the AADA State Division Chair. This
                                          allows AADA to coordinate efforts within each state.

_____________        2.     Contact the ACA state branch President to give notification
                                           of intent to form a state division. Request letters of support
                                           from the state ACA branch. No state AADA charter will be
                                           issued without letters of support from the state ACA branch
                                           unless there is no ACA branch in you location.

______________       3.     Identify a group of individuals who may be interested in the
                                           formation of an AADA state division. Lists of potential
                                           members may be obtained from the following sources:

                                            A. AADA can provide a list of members of the national
                                                  association who are residents of you state.

                                             B. Your state department on aging can provide a list of
                                                   current projects serving older adults in you state.

C. Publish a notice in your stat ACA branch newsletter and
request names of interested members.

______________        4.   Schedule a meeting of those interested at the state ACA
                                           branch convention or any other generally available time.
                                           Contact state ACA branch president and AADA President for
                                           possible representation at the meeting.

Establish that the group is statewide in representation and that
all national AADA members have been invited to affiliate.

______________ 5. Identify state coordinator to serve as a liaison with the state
ACA branch and AADA.

______________ 6. Form a steering committee to:

A. Recruit at least 15 individuals who are willing to join the
state division and the state branch.

                                          B. Elect temporary officers to implement start-up procedures.
                                                The Executive Committee/Council officers must be
                                                 members of ACA and AADA.

______________        7.     Submit required information listed below to AADA State
                                            Divisions Chair at least 45 days prior to the next scheduled
                                            AADA Council meeting or the next ACA Annual Conference.
                                            Meeting dates may be obtained from the AADA newsletter or
                                            the State Division Chair.

                                            A. Membership Roster – membership in state branch will be
                                                  verified by state branch membership chair or other
                                                 designated official.

                                            B. Roster of Officers – Membership in ACA and AADA will
                                                  be verified by ACA headquarters.

                                            C. Bylaws – Must be in accordance with the purposes and
                                                 bylaws of AADA and consistent with the bylaws of ACA
                                                 and the state branch.

______________        8.     Include letter of support from the ACA state branch
                                            president which includes verification that the bylaws are
                                            consistent with those of the state branch.

______________        9.     The AADA State Divisions Chair will present the completed
                                            application for charter to the AADA Council at the next
                                            meeting. The AADA Council will review and take action
                                            upon the application and inform the requesting group of its
                                            decision.

______________ 10. The charter will be officially ratified and presented at the
annual business meeting of AADA.

Note: If ACA does not have a branch in your location, please contact the AADA State Divisions Chair for additional information about forming a AADA state branch.

Association for Adult Development and Aging

AADA State and Regional Divisions

Reference: AADA Bylaws Article X State and Regional Divisions, 10.1 Charters, Policy 300.5 Duties and Responsibilities of Other Members of the AADA Council and the ADDENDIX “Guidelines for Chartering State and Region Divisions of AADA.”

Questions?